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Attendance Info

Is your child suffering from Chronic Absenteeism?

The Gilroy Unified School District (GUSD) welcomes students back to school. Because regular school attendance is critical to high student achievement, it is imperative that every student attends ...more

Attendance Policy

Compulsory attendance is the law in California from age 6 until 18 (Education Code Section 482600).

  • A student who has three unexcused absences or three tardies or absences of more than 30 minutes, or any combination thereof, without valid excuse is considered legally truant.
  • A student that has six unexcused absences or six tardies or absences of more than 30 minutes, or any combination thereof is considered habitually truant and may be referred to the district attorney’s office for legal action. (Education Code Section 48260.5).

All absences must be cleared within five (5) school days through the attendance office, as follows:

  • A written note from the parent/guardian or parent representative.
  • A conversation with school office staff and the parent/ guardian or parent representative.
  • A visit to the student’s home by school district personnel.
  • Any reasonable method that verifies that the student was absent for the reasons stated.
  • A physician’s verification.
  • Confirmation by school staff of confidential medical appointments.

Failure to notify the school office staff of an absence within 5 school days will result in the absence being recorded as unexcused and will apply towards truancy.

Tardy Policy

School starts at 8:00 a.m. daily; students with zero period begin at 7:00 a.m.

 

EACH QUARTER:

  • 1st and 2nd Tardy – Teacher notes tardy in attendance

  • 3rd Tardy – An email and auto caller sent to parent/guardian with explanation and warning of “N” for the 5th tardy

  • 5th Tardy – Teacher notifies student of “N” and teacher enters “N” for citizenship at next grading period. An email and auto caller sent to parent/guardian that student has been tardy 5 times.

 

Students who continue to be TARDY to class will have the following consequences

  • 7th – 10th tardy to class will = Work Detail

  • 11th – 15th tardy to class will = 2 Work Details

  • 15th – 20th tardy to class will = Saturday School

  • 21st – 25th tardy to class will = 2 Saturday Schools

  • 26th – 30th tardy to class will = OCS On Campus Suspension

  • 30 or will be suspended from school

Any combination of 5 tardies and/or unverified/unexcused absences in a quarter will result in a “Needs Improvement” citizenship grade for the quarter. A student who receives 2 or more “Needs Improvement” citizenship grades in one quarter will lose activity privileges for the following quarter (if they occur in the 4th quarter, the student will lose privileges for the first quarter of the next school year).

Attendance Office

To Report an Absence-Call/Email:

408-843-4124 (CHS Main Line)

Secretary:

Anai Pineda

408-843-4177

Secretary:

Andora Salcido

408-337-3718

Liason:

Melisa Vernon

408-843-4336

EXCUSABLE ABSENCES:

1. Personal illness.

2. Quarantine by county or city health officer.

3. Medical appointments.

4. Funeral services for member of immediate family (1 day in state, 3 days out of state).

5. Jury duty for students.

6. Participation in a school activity in which the student represents the school or district.

7. Appearance in court either as a defendant or a subpoenaed witness.

8. Observation of a holiday or a ceremony of the student’s religion.

9. Attendance at a funeral service.

10. Attendance at religious retreats (4 hours per semester maximum).

11. Attending an employment conference when approved in advance by the principal.

12. An absence while in Juvenile Hall, Children’s Shelter, or other custodial facilities.

13. Suspensions which have been made-up through a prescribed alternative.

14. Additional absences due to item 5, with the principal’s approval.

15. Administrative summons or when detained by other school personnel.

16. Appointments with attorneys, law enforcement officers and probation officers.

17. Personal or family emergency when approved in advance by the principal.

18. Absence to care for one’s ill child when the student is the custodial parent.

19. Attendance at a governmental or judicial function or an organized visitation to a post-graduate institution relevant to the student’s current course of study, with the principal’s advanced approval.

 

The State does not fund districts for absent students, even if the absences are excused.

 

NON-EXCUSABLE ABSENCES:

1. *Family trips for pleasure or recreational reasons.

2. An absence without an excusable reason, even if initiated by a parent/guardian or parent representative.

3. An absence, which has not been verified (cleared) within five school days.

4. An absence for which advanced approval was required.

5. An absence caused by temporary custody in the Gilroy Police Department Sweep Program.

6. A non-excused tardy of more than 30 minutes to a classroom or locker room.

7. Any tardy to Saturday School or other school truancy abatement program.

8. An absence requiring verification from a physician, school nurse or other qualified school personnel, which was not verified as required.

 

The 10% rule: When a student has accrued absences due to illness equal to ten (10%) percent of the school days, from the day of enrollment to the current day, subsequent absences must be verified by a physician, school nurse or school personnel. Absences must be cleared daily, unless other arrangements are made with the school principal or designee.

 

*Students in grades K-12 may be granted the option of Short-term Independent Study for anticipated absences of 5-10 days. A meeting must be scheduled with the principal, in advance